Sutton Bank
  • 15-Nov-2017 to 01-Jan-2018 (EST)
  • Operations
  • Attica, OH, USA
  • Hourly
  • Full Time

Medical, Dental, Vision, STD/LTD, Life, 401k/ESOP, Vacation, Sick, Holiday


Summary:

Responsible for maintaining and distributing written records of the Bank and Holding Company and providing administrative support to the Chief Executive Officer and Management Staff.

 Qualifications:

Education:      High school diploma or GED.

Licenses/Certifications:        None.

Experience:    Two years of office/administration related experience and/or training. Or equivalent combination of education and experience.

 Essential Functions:

 A:        Job Specific:

  • Provides secretarial support to the Sutton Bancshares, Inc. and Sutton Bank Boards of Directors. This includes, but is not limited to, prepare and disseminate meeting agendas and other information included in the board meeting packets, record minutes of the meetings, maintain attendance records and initiating, on a quarterly basis, reimbursement to the Directors, and maintenance of the official files associated with both boards.
  • Maintains Sutton Bancshares, Inc. shareholder software data as well as individual shareholder files. Prepares shareholder dividend distributions, and shareholder correspondence. Coordinates Shareholder annual meeting arrangements.
  • Creates, maintains, stores and disposes of the Sutton Bank and Sutton Bancshares, Inc. Board of Director records in accordance with established procedures and record retention schedules.
  • Ensures Sutton Bank policies are annually reviewed and approved by the Board of Directors. Reminds appropriate management staff to review/revise current policies. Retypes and/or reviews as necessary, upon direction, for the review and approval by Chief Executive Officer and subsequently the Board of Directors. Maintains the bank's official policy manual and advises staff of updated policies.
  • Obtains FDIC FIL, press releases, publications and other communications from regulators. Distributes notices to appropriate staff and record staff receipt.
  • Prepares and distributes the monthly bank calendar based on input from supervisors. Coordinates use of meeting rooms and assists with setup as needed.
  • Maintains schedule of approaching deadlines for reports or other organizational responsibilities and assists CEO and others in meeting these deadlines.
  • Prepares correspondence for the Chief Executive Officer from verbal instructions, typed drafts or, when familiar with the CEO's intent, compose same for his signature.
  • Records minutes of the Management Staff, Loan Committee, Audit & Compliance Committee, Asset Quality, and Marketing meetings and maintain an official file as well as provide copies to committee participants.
  • Maintains Sutton Bank organizational chart, emergency contact list, staff phone directory, and prepares and distributes employee newsletter.
  • Assists with scheduling appointments with Chief Executive Officer, open/sort mail and coordinate travel arrangements and meeting registrations.
  • Provides administrative support to management staff as requested.

 B:        Company Specific:

  • Effectively uses Microsoft Office Suite and other applicable software solutions.
  • Complies with organizational policies and procedures.
  • Represents the organization in a positive and professional manner.
  • Attends all mandatory in-services and staff meetings/training.
  • Maintains confidentiality of customer and organization information.
  • Maintains effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work with new structures, processes, requirements or cultures.
  • Responsible for compliance with the Bank Secrecy Act, and Anti-Money Laundering laws and regulations, including but not limited to, the USA PATRIOT Act and OFAC.

Sutton Bank is an equal opportunity employer and makes hiring decisions without regards to disabilities, protected veteran status, race, color, religion, sex, sexual orientation, gender identity, national origin, age, or genetic information.

Sutton Bank
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